Tau Beta Pi June Officer eNotes
This page contains critical information and links to help YOU succeed with your responsibilities as a chapter officer. Please bookmark the page and visit often to locate answers to questions you may have. A summary is at the top of the page with links to more detailed information and references. Collegiate chapter presidents are encouraged to join this Facebook group for discussions and networking with other chapter presidents.
- Review Convention Information
- Read new Convention Committee operations
- Complete the end of year reports
Convention will be held October 6-8 in San Diego, California, hosted by CA Xi, Psi, Alpha Epsilon and the Greater San Diego Alumni Chapters. The expenses (travel, lodging, meals, registration) for voting delegates are covered by the Association; it is in your chapter's best interest to send a delegate. Plan to arrive Wednesday or Thursday and attend Friday's corporate and graduate school recruiting fair and professional development sessions.
Non-voting delegates and chapter advisors are also encouraged to attend, but expenses are not paid. Anyone attending needs to complete the online Convention profile by August 1.
After you have elected new officers, choose the chapter's designated voting delegate; this is usually, but not always, the chapter president. The deadline to submit credentials WAS June 1. If your chapter has not already submitted credentials, please review the instructions and submit them immediately. After credentials are submitted, the chapter president will receive an email to verify the credentials. Please respond to the link in that email. The profle you complete will allow us to keep in touch with you over the summer as details for Convention are finalized. If you have questions, contact .
Committee business will be conducted differently this year. Voting delegates will be assigned to committees based on interest and preference. Not all voting delegates will be assigned to committees. Voting delegates assigned to committees will be required to arrive on Wednesday, October 5, in order to begin committee work at 8 am on Thursday, October 6. Voting delegates wishing to serve on a committee may indicate their preferences when completing their Convention profile.
Click here for a document containing charges to the 2016 Convention committees. Committee information for voting delegates serving on a committee will be emailed by September 1. Other delegates should arrive on Thursday, October 6.
The following reports were due June 1:
- Financial Report – submit online (see additional note on IRS-990 below)
- Chapter Survey – submit online
- Project Reports – create PDF file and to Roger
We encourage you to complete these reports with both the outgoing and incoming officers present (BEFORE everyone leaves school). This will ensure the incoming officers know the status of their chapter and can keep a copy for the chapter's records.The Project Report form and can be found here. Even though the deadline has passed, please submit any outstanding reports.
Note: Any Project Reports included on your Chapter Survey need to have reports filed. Otherwise, the chapter will not receive full points for the survey. Did you hold a banquet or serve refreshments after initiation? That's a project! Did you polish individual Bents before initiation? That's a project! Did you host an Engineering Futures session? That's a project! These reports help determine the recipients of the Project Awards presented at Convention and are used to determine the Outstanding Chapter and Most Improved Chapter awards. A list of last year's Project Award winners is here.
Thank you for all of your great work this academic year. There are still things to do before you hand over the reigns of the chapter to your successors. Please stay connected to Tau Beta Pi by keeping your address up-to-date by emailing . Good luck with your finals and projects. If you have questions about any of the information on this page, contact HQ at 865-546-4578 or .