Tau Beta Pi August Officer eNotes
This page contains information and links to help YOU succeed with your chapter responsibilities —especially in light of the changes imposed by the COVID-19 social distancing guidelines and virtual school years. A summary is at the top of the page with links to more detailed references. Check out additional chapter resources as chapter operations are now being conducted virtually. Please share this information with your chapter members!
- New this month:
- Review Convention and Recruiting Fair Information
- Upload your resume now
- Review Membership Process, Initiations, and Virtual Resources
- Congratulations to the 2020 Association Award Winners
- Shipping Costs and Sales Tax information you need to know
- Share news about the Student Assistance Program
- Review the evaluation of YOUR chapter website
- Important Reminders:
- Review Chapter Resources for Summer/Fall 2020
- Meet the four Executive Council nominees for 2021-23 term
- Be prepared to answer Recruitment Website inquiries
Because of uncertainties presented by the COVID-19 pandemic as they pertain to planning a large event, a survey was sent to all potential Convention delegates in early June to determine interest in attending an in person or virtual Convention. The Executive Council reviewed the results and determined that an in person event was not in the best interest of the Association and our members. Therefore, there will be NO IN PERSON CONVENTION. Plans are underway to host a virtual format. We will communicate all instructions for registration in September, as well as posting information on the Convention pages of the website.
If your chapter has not already submitted credentials, please review the instructions and submit them immediately. After credentials are submitted, the chapter president will receive an email to verify the credentials. Please respond to the link in that email. The profle you complete will allow us to keep in touch with you over the summer as plans for the virtual Convention format are finalized. If you have questions, contact .
We plan to offer Professional Development Sessions and a Virtual Recruiting Fair. The fair will be held on October 22 and 23 from 10:00 am to 5:00 pm. More information will be available on the Convention website by September 7.
The virtual Recruiting Fair will include recruiters representing companies, government agencies, and many of the top engineering graduate programs in the country. Most will have access to member resumes uploaded thorugh our website portal. Be sure to upload your resume here.
After contacting your eligible candidates, the chapter must vote on those candidates by the chapter membership and submit to HQ as the Report of Election. This report must be submitted with each electee's online catalog card (which should be completed by electee) and APPROVAL RECEIVED BEFORE you hold initiation. Contact HQ if you have not received approval at least two days in advance. Online catalog cards must be completed before membership items can be ordered. If you want keys and certificates for initiation, plan to submit at least three weeks before initiation.
After your approved initiation, submit the Report of Final Action indicating who was initiated. Upload your rollbook signatures with your Final Action and submit your initiation fees within two weeks of your initiation. See Online Initiation page in Chapter Resources.
If you plan to hold a virtual initiation, complete the Online Initiation Ceremony Request Form. Access instructions will be distributed via email and text following conclusion of this form. Once your chapter registers for a virtual initiation, your chapter can opt to have Headquarters collect your initiation fees. After we update the site based on your form answers, you can use one of the below links to distribute to your initiates for fee payment.
- Initiation Fees (AL Alpha - KY Gamma)
- Initiation Fees (LA Alpha - ND Beta)
- Initiation Fees (OH Alpha - WY Alpha)
The quickest way to know that your initiates have paid their fees is to request that they forward their email receipt of payment to you immediately after payment. Headquarters will notify the chapters who has paid on a weekly basis, but receiving confirmation directly from the initiate will be much quicker. If the chapter charges an additional amount above the $55 national fee, the chapter portion will be credited on the next statement balance. If the chapter would like this amount disbursed via a check, submit a request to who will then distribute the money after collecting any needed information. This will be a one-time distribution after HQ has received all expected fees and taken out the national fee of $55 per initiate.
If you have any questions about initiation, the membership process, or need an extension, contact or call 865-546-4578.
Congratulations to the 2020 Association Award winners.
Four members were selected to receive the Distinguished Alumni Award: MAJ. GEN Jerry D. Holmes, USAF Ret., Oklahoma Alpha '58; Paul D. Plotkowski, Ph.D., Michigan Theta '80; Ronald W. Rousseau, Ph.D., Louisiana Alpha '66; and Dale W. Zimmerman, P.E., Florida Alpha '65.
Amy L. Kaleita, Ph.D., P.E., Pennsylvania Beta '97, is this year's Outstanding Advisor.
Two Laureates were named: Kevin Ptak, South Dakota Alpha '19, and Natalie J. Turco, New York Sigma '20.
The 2020 McDonald Mentor is Dean S. Papajohn, Ph.D., P.E., Illinois Alpha '85.
New state sales tax rules have forced our vendor of keys for initiates to charge sales tax. This affects over 40 states and corresponding chapters. Due to these changes, sales tax for shipments of initiate keys will be passed along to the corresponding chapter. Email with questions.
Due to the current global pandemic, the Association is planning to distribute $100,000 in grants.
These funds will be distributed to students in amounts ranging from $1,000-$5,000 by September 30. They ARE NOT loans and DO NOT have to be paid back!
The funds are currently being held within our Student Assistance Fund and the Association deemed that there is no better time to utilize a large portion of this fund to assist those students struggling to find summer work or internships. Cyril Young, Illinois Alpha 1924, generously provided the funding to establish this program and he asked that any recipients be asked to help others in need when and if they become financially secure.
This student financial aid will be administered to undergraduate student members with a graduation date no earlier than November 2020 in amounts determined by Headquarters with the primary focus of relieving student tuition debt and assisting students to remain in school.
These grants are not limited to the fall term as we understand that some students have already identified funding for this fall but will need help in the spring term.
All undergraduate student members graduating November 1 and later are welcome to apply for this additional funding, including current (Spring 2020) and past scholarship awardees.
Please use this link to access a Google document to provide basic information and answer a few short questions. Additional information can be found in the application. Due date is September 7, 2020.
For any questions, please contact .
Headquarters has conducted a review of all collegiate chapter websites after a spot check of websites showed broken links and older, non-approved graphics and out of date facts are being used. Results of this website review were collected in a spreadsheet that we are making available to you now. Initiate the download here.
The sheet includes information about several important areas including whether or not the link to the webiste is working, use of the new logo, correct link to HQ website, inclusion of officer names, and chapter contact information. As the new membership season approaches, now is a good time to review your websites and make updates to present your chapter in a positive light to possible candidates. Below you will find information to update your website. If you have any questions or concerns about content, feel free to contact .
- New Logos and New Seal: Find graphics and guidelines here. Use of slanted logo is no longer permitted.
- There are now 250 active collegiate chapters and 47 active alumni chapters.
- Tau Beta Pi will be 135 years old on June 15, 2020.
- To find out initiated members and current chapter stats, go here.
Headquarters has prepared various tools to keep your chapters operating virtually. All resources are stored in the Chapter Resources Google Site where you can review the various documents, resources, recordings, and FAQ to assist you in holding a successful virtual initiation.
If you are looking for ideas to determine exemplary character in an online environment, need recommendations for conducting a virtual meeting, or want tools to conduct online voting, we have you covered! A group of volunteers developed some best practice documents which were discussed in the April 2 Chapter Chat and are available in the Documents section of the Google Site.
HQ is continuing Chapter Chats, a video discussion with the chapters. These sessions will be held periodically to discuss announcements, answer questions, and provide resources to the chapters in a more personal manner. Visit the Association's YouTube channel for recordings of previous Chapter Chats. You can also visit the Chapter Resources Google Site for announcements on upcoming Chats. A new Chapter Chat to discuss the required revision of chapter bylaws and officer transitions, will be scheduled in the coming weeks.
Four alumni have been nominated for three positions on the Executive Council for the 2021-23 term. More details on the election will be announced. The three elected individuals will serve the 2021-23 term on the Executive Council. The nominees include:
- Scott Fable, CA T '96 - nominated by the San Francisco Bay Alumni Chapter
- MingDe Lin, NY G '01 - nominated by Connecticut Alpha
- Thomas Pinkham, MA E '88 - nominated by New York Pi and New York Sigma
- Joan Sciacca, CA M '87 - nominated by California Upsilon
Biographical information on each candidate can be found here. I encourage you to share this information with the member who will be representing your chapter this year as a delegate. The letter from Executive Director Gomulinski with contact information is here.
With the launch of the Recruiting Website, individuals interested in membership may now contact the officers listed for their institution. All chapter officials should be prepared to receive and respond to these inquiries as quickly as possible. If you are unable to answer a question received, forward it to and a response will be sent. Remember, when responding to potential candidates for membership, you are representing not only yourself and your chapter, but all of the Association. We also recommend "reply all" so we can keep a record of the correspondence.
Thank you in advance for all of your hard work adapting to the many challenges presented by the COVID-19 quarantine while also meeting the needs of your chapter. There is still much uncertainty as we enter the new academic year. Be sure to check on HQ and Convention updates here. Please stay connected to Tau Beta Pi and keep your address up-to-date by . If you have questions about any of the information on this page, contact HQ at 865-546-4578 or .