Tau Beta Pi April Officer eNotes
This page contains critical information and links to help you succeed with your spring election and initiation process and other chapter responsibilities. A summary is at the top of the page with links to more detailed information and references. Check out additional chapter resources as important chapter operations are now being conducted virtually.
- Chapter Resources For Spring 2020
- TBP HQ closed until April 14 (possibly April 30)
- Apply for a Tau Beta Pi Scholarship (Deadline extended to April 20)
- Submit a Ratification Ballot even though the deadline has passed
- Submit Association award nominations (Deadline extended to May 1)
- April is national volunteer month. See our special Thank You
- Watch video recordings of recent Chapter Chats to get information about Chapter Operations
To help chapters address the challenges around the country due to the COVID-19 crisis, Headquarters has prepared various tools to keep your chapters operating virtually. All resources are stored in the Chapter Resources Google Site. On this site, you can review the various documents, resources, recordings, and FAQ to assist you in holding a successful virtual initiation.
If you are looking for ideas to determine exemplary character in an online environment, need recommendations for conducting a virtual meeting, or want tools to conduct online voting, we have you covered! A group of volunteers developed some best practice documents which were discussed in the April 2 Chapter Chat and are available in the Documents section of the Google Site.
If you plan to hold a virtual initiation, complete the Online Initiation Ceremony Request Form. Access instructions will be distributed via email and text following conclusion of this form. Once your chapter registers for a virtual initiation, your chapter can opt to have Headquarters collect your initiation fees. After we update the site based on your form answers, you can use one of the below links to distribute to your initiates for fee payment.
- Initiation Fees (AL Alpha - KY Gamma)
- Initiation Fees (LA Alpha - ND Beta)
- Initiation Fees (OH Alpha - WY Alpha)
The quickest way to know that your initiates have paid their fees is to request that they forward their email receipt of payment to you immediately after payment. Headquarters will notify the chapters who has paid on a weekly basis, but receiving confirmation directly from the initiate will be much quicker. If the chapter charges an additional amount above the $55 national fee, the chapter portion will be credited on the next statement balance. If the chapter would like this amount disbursed via a check, submit a request to who will then distribute the money after collecting any needed information. We'll be formalizing this process throughout the month, but basically it will be a one time distribution after HQ has received all the fees and taken out the national fee of $55 per initiate.
TN Governor Lee has ordered Tennesseans to stay at home effective Tuesday, March 31 through Tuesday, April 14, but most likely to the end of April. We will keep you posted of any changes. This impacts non-essential businesses such as Tau Beta Pi. We will still be answering email and phone calls at 1-800-TAU-BETA. We will process donations and other mail as circumstances permit and items ordered through the store will be delayed. Please if you have any questions.
Applications for Scholarships have been extended to April 20, 2020; the stipend is $2,000 for a year of study. Additional information is available on the scholarships page. Please publicize this opportunity to your members!
Any electee whose initiation is accurately reported to HQ before the Fellowship Board meets to review the applications is eligible to apply. Students must have been elected and accepted membership to apply.
Even though the deadline of April 1 has passed to submit your chapter's Ratification Ballot, we strongly encourage you to submit the ballots as soon as possible since the Executive Council will take your chapter's vote into consideration. Download the ballot here. A presentation summarizing the changes can be shared with your members. A summary of the Convention Minutes, related to changes, is available here.
Nominations for three of our award programs have been extended to May 1 and materials should be by that date. If you need an extension, let us know. Additional information on each program is available on our website.
- The Laureate Program recognizes members who excel in areas outside of engineering (arts, athletics, service, diverse achievements). Winners receive $2,500 and a plaque. (Information sheet)
- The Outstanding Advisor Program recognizes Chapter Advisors who demonstrate exemplary service to their chapters. The winner receives $1,000 and a plaque, and the dean's discretionary fund also receives $1,000. (Information sheet)
- The McDonald Mentor Program celebrates excellence in mentoring. The winner receives an engraved medallion, pin, and $1,000, and the nominating chapter receives $1,000. Nominations needed! (Information sheet)
More than 1,000 volunteers support Tau Beta Pi throughout the year with educational programs,
leadership, governance, alumni outreach, mentoring, advising, and through contributions of
their personal time and financial support. Follow Tau Beta Pi on social media as we say thank you to our Volunteers during April, and daily during National Volunteer Week April 19-25.
Find us on: Facebook | Instagram | LinkedIn | Twitter | WordPress Blog | YouTube channel
HQ has started a new video discussion with the chapters. These sessions will be held periodically to discuss announcements, answer questions, and provide resources to the chapters in a more personal manner. Visit the Association's YouTube channel for recordings of previous Chapter Chats. You can also visit the chapter resource site for announcements on upcoming Chats.
We value your membership and above all, hope that you are staying well. The HQ staff is available to help you; contact us whenever you have questions via email at or phone at 865/546-4578 or 800/828-2382. HQ contact information, including mailing addresses, is available here.