January 2019 Advisor eNotes
Here are important items for your chapter as the academic year begins:
- Learn about spring reports and how to access the Electronic Reporting System.
- Follow-up deadlines from annual Convention in Denver, CO.
- Be sure your chapter has cleared its balance at HQ.
- Encourage members to apply for TBP Fellowships and Scholarships.
- Tell us your plans for Tau Beta Pi Day 2019 (3.14.19)
- Read about the Chapter Endowment Initiative.
- Check out the notice from ACHS.
- Follow TBP on Instagram and tag your images.
- Report of Eligibility is due at HQ within the first five weeks after the start of your school term. Assist your chapter in acquiring the list of eligible candidates as soon as school starts. For an extension (before the deadline), . Your chapter should submit its Report of Eligibility using an Excel spreadsheet. Instructions are here.
- Access to the Electronic Reporting System is available to Advisors separate from the login credentials used by the chapter president. Email or to get your login credentials.
The 113th Convention took place in Denver, CO, October 11-13. Read the press release, see images from the Convention, and chapter awards. The Ratification Ballot from each chapter is due on April 1, 2019. Review the nine amendment changes here. There are NO extensions and it is counted towards a Chapter Excellence Award. The chapter must have 3/4 of your active members vote on the changes for your ballot to be valid; at least 3/4 of those voting must vote in the affirmative to approve an amendment. Voting may be done by email. If mailing, postmark by April 1; no need for special shipping. You may also scan and email the ballot to
. Keep a copy for your records.
Due to budget constraints, the Association will continue to NOT pay on-site or travel expenses for advisors. If your chapter is struggling or has other compelling reasons for an advisor to attend the 2019 Convention in Columbus, OH, with a funding request.
Ensure your chapter has paid any outstanding balance owed to HQ. The Association has a new email address for any chapter billing, payments, statements, or accounting related questions. Contact TBP HQ at . Click here for financial report details.
Applications for fellowships are now available online. Fellowship applications are due by February 1, 2019. The stipend is $10,000 for a year of graduate study. Additional information can be found here.
Any current undergraduate member or electee is eligible as long as they are an initiated member on the date the fellowship is awarded. Please inform your members of the Fellowship Program!
Scholarship applications will be available starting January 18, 2019. Several donors have designated their scholarships be awarded to otherwise qualified students from certain chapters and some with certain majors. This does not guarantee being awarded the scholarship, but we want these scholarships to be awarded, so please encourage students meeting the following criteria to apply:
Aerospace – IL A – one award
Aerospace, Computer science or cyber-warfare – MI G, OH M, PA G, or AL A – one award
Aerospace/Mechanical or Mechanical – NY E, NJ G, and NJ B – three awards
Aerospace – with plans to work in American aerospace industry or enter an academic teaching career in aerospace – one award
Biomedical – CT A, or chapter in Upstate NY or in SW Florida – one award
Aerospace, Biomedical, Electrical, Mechanical, or Robotics – any chapter – 2–5 awards
Chemical – any chapter – one award
Chemical or Petroleum – any chapter – 2–3 awards
Join your fellow Tau Bates in making Pi Day an international event for the Association. You are encouraged to host events with your chapter on Pi Day and to proudly wear your TBP apparel (available from the online store). This year, we are offering a long-sleeve Pi Day t-shirt.
If Pi Day is during your school's spring break, plan to host events throughout the month. Please share what activities your chapter has planned so we can provide this information to others in your geographic area. Learn more.
We are truly delighted to report on the continuing success of our Chapter Endowment Initiative, by which alumni, companies, and foundations can permanently endow the Association's activities that support any of our 247 collegiate chapters. Last year we reported 45 gifts or pledges to either fully or partially endow chapters, and this year we have 16 to add to the list as we strive to endow all of our chapters. Investment income from the endowments will provide permanent funding for students of the endowed chapter to: attend the annual Tau Beta Pi Convention; receive officer leadership training through the District Program; obtain professional development through Engineering Futures sessions; participate and facilitate MindSET activities; support Headquarters operations; and conduct chapter-directed activities on the college campus and in the local community. Headquarters will work with chapters to disburse funds when a chapter's endowment annual payout permits support of chapter activities. The first grants will be available in January 2019. The president and chief advisor will be contacted if a grant is available.
As chapter advisors, we want to keep you in the loop as this initiative progresses. While there is nothing we need from you on an ongoing basis, we may periodically need your help in preparing a thank you note from your chapter, providing an update about your chapter, or perhaps meeting with a supporter of this initiative when they visit campus. Sherry Jennings-King, TN A '93, is our Major Gifts Officer and lead in this initiative. If you have questions, contact her by or by phone at 612/226-2922.
As a member society of ACHS (Association of College Honor Societies), the ACHS Public Information Committee asked us to share this letter with our chapter advisors. The letter addresses the issue of "bogus" organizations claiming to be honor societies, which has posed problems over the years for students who are confused and paying fees to groups they did not intend to pay.
The letter also promotes the value of ACHS standards and certification. You might also share the letter with other departments on your campus, such as the registrar, honors program, new student orientation, student activities, and any other appropriate office. Please let know if you have any questions. Read the letter for more details.
The Image & Marketing Committee at the 2018 Convention determined that Instagram can be an effective way to employ social media given consistent implementation through hashtags, stories, and posts.
Have your collegiate chapter create its own Instagram account. Then follow the Association's Instagram account. We need you to post your content to get this up and running. Also, looking to give a big boost to Tau Beta Pi Day (March 14, 2019).
Headquarters appreciates your service. Your work is vital, especially in initiating elected students and helping your local chapter thrive. Thank you!